Efficient vehicle maintenance management starts with robust fleet and mechanic registration processes. A unique identification system ensures traceability, accountability, and easy data retrieval. This case study explores how a fleet/mechanic registration and jobcard creation system can be structured, including necessary validations such as the date of sale, date of failure, and kilometers (kms) driven.
The first step involves registering each fleet and mechanic into the system. During registration, each entity is assigned a Unique Fleet/Mechanic Number (UniqueNo). This UniqueNo is auto-generated and serves as a primary identifier for all future operations.
Example UniqueNo format:
Vehicles associated with a fleet are also registered into the system. Each vehicle record includes:
Vehicle Identification Number (VIN)
Model
Date of Sale
Fleet UniqueNo (linked)
A jobcard is created whenever a service request or repair is initiated. It requires:
Mechanic UniqueNo
Fleet UniqueNo
Vehicle Details (VIN, Model)
Date of Sale (verified from registration)
Date of Failure (entered during complaint)
Kms Driven at Failure (entered and verified against current odometer)
Validation Points:
Date of Sale vs Date of Failure: Ensure the date of failure is after the date of sale.
Kms Driven at Failure: It must be less than or equal to the current odometer reading.
The system generates a unique Jobcard No, often combining the Fleet UniqueNo, Mechanic UniqueNo, and a sequential number.
The Fleet/Mechanic Registration and Jobcard Creation System ensures efficient tracking and management of vehicle maintenance operations. By assigning unique identifiers (Fleet/Mechanic Number), registering vehicles with key details, and validating critical data like the date of failure and kilometers driven, the system streamlines the service process.
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